Run Your Buildings and Projects — All in One Place
FIXBASE helps teams put AI to work. One of the things we've built is a compliance platform for construction and real estate.
Owners, consultants, and contractors use it to manage projects, documents, compliance, and risk, with AI that makes everything clear and actionable.
Everything is Scattered
For most teams managing buildings and projects, the day-to-day looks like this:
Projects, documents, and compliance are spread across emails, spreadsheets, and different systems
It's hard to see what's happening across buildings — especially when managing more than a few
Deadlines, filings, and risks get missed — and the cost of missing them is real
Teams spend more time searching for information than actually managing their work
The FixBase Approach
One Platform That Brings It All Together
FixBase centralizes everything — buildings, projects, documents, compliance, and insights — into one system so teams can stay organized and in control.
See It In Action
A Look Inside FixBase
Real screens from the platform — built for ownership groups, engineering firms, and contractors running real projects across NYC.
Firm Command Center
Every active project, RFI, submittal, and filing in one live view.
Document Intelligence
Plain-English search across drawings, specs, and email chains — with sourced citations.
DOB Rejection Tracker
Open objections grouped by examiner, with days-open counters and resolution averages.
Compliance Tracking
DOB, ECB, FDNY, and Local Law obligations tracked across the entire portfolio.
Workload & Licenses
Real-time engineer assignments, PE/RA license expirations, and CE tracking.
AI Search Vault
Years of project history searchable in seconds — every PDF, permit, and inspection report.
What You Can Do with FixBase
Project & Building Management
Manage multiple buildings and projects in one place. Track status, progress, and open items.
Document Organization
Store and organize all documents by building and project. Access everything instantly.
Compliance Tracking
Track violations, filings, and Local Law requirements (LL11 / FISP and more) without separate systems.
Risk Visibility
Quickly see which buildings or projects need attention and understand overall exposure.
AI Intelligence
Ask questions and get clear answers about your projects, buildings, and documents without digging.
Field Updates In. Subs Notified Out.
A new GC module that closes the loop between the field and the trailer — automatically. Your team checks off completion on their phone, and every subcontractor gets a personalized email the next morning showing exactly what's open on their scope.
Daily Auto-Notifications
Subs get a 7 AM email pulled straight from yesterday's field completion list — no manual chasing.
Pencil Req Match
One click matches every sub's billing % to their actual field completion. Got it wrong? Hit Undo.
Subcontractor Disputes
Subs can push back with photos and notes. PM approves or rejects in two taps — full audit trail.
Per-Vendor Activity Logs
Every manual and automated message logged. No more 'I never got that email.'
Mobile-First
Built for the field. Drawer navigation, big touch targets, works on any phone.
Field updates → 7 AM auto-emails to every sub on their open items.
The FixBase Suite
Every Module Your Team Needs
FixBase is now a full operating system for buildings, projects, and field work — purpose-built modules that work together in one platform.
DOB Code Intelligence
Verified NYC code answers grounded in 1 RCNY, NYC Admin Code, and official DOB sources — every response cited.
Project Intelligence
Unified single source of truth across pre-construction, RFIs, drawings, and submittals.
AI Facade Takeoff
Upload facade drawings — get itemized scope, quantities, and a leveled estimate.
Win-The-Bid
Bid strategy intelligence: scope gaps, pricing benchmarks, and differentiation insights.
Compare Bids & Leveling
Side-by-side bid leveling with auto-flagged inclusions, exclusions, and gaps.
Trade Copilot
Trade-specific AI presets for facade, waterproofing, masonry, roofing, and more.
FISP / LL11 Tracker
Cycle 9 filings, SWARMP repair tracking, and DOB rejection objection workflows.
DOB Rejection Tracker
Smart intake of NYC DOB objections with status workflow and resolution timeline.
Violation AI Vision
Photo classification of facade conditions: SAFE / SWARMP / UNSAFE with rationale.
Voice Field Notes
Mobile-first voice capture for inspections, punch lists, and toolbox talks.
Equipment & Operator Hub
Machine-first QR scan workflow, fleet logs, demand discovery, and maintenance.
Safety & Certifications
Cert status badges, expiration alerts, SST tracking, and worker safety profiles.
Payroll OCR Assistant
Sign-in sheet scanning with confidence flagging and payroll roll-up.
Universal Documents
AI generation of trade-specific narratives — proposals, change orders, closeouts.
Document Intelligence (RAG)
Ask questions across every project doc — Claude-powered with vault-scoped answers.
Opportunity Pipeline
Six-stage tracker for FISP, exterior, and permit-driven construction opportunities.
Market Discovery
Permit and FISP-driven opportunity discovery with status badges and outreach filters.
AI Email & Outreach
Concise, warm email drafting with tailored demo requests and dual-email workflows.
Owner Command Center
Portfolio health, compliance tracker, weekly reports, and onboarding wizard.
Equipment Rental Engine
Lift and equipment fleet management with demand discovery for rental companies.
Multilingual Sync
English, Spanish, Croatian, and Arabic (RTL) — synced construction terminology.
Analytics Dashboard
High-density KPI grids with usage metrics across all portals and modules.
Project-Linked Media
All photos, docs, and submissions strictly locked to project_id and submission_id.
White-Label Partner Portals
CHCO, JGS, Rimkus, SGH, Two Tone, Duffy, Alessi, and more.
Built For
Beyond the Platform
AI Consulting & In-Service Implementation
Already have systems you depend on? We integrate AI directly into your existing tools — no rip-and-replace. Custom copilots, document intelligence, and workflow automation built for how your team actually works.
For Contractors
Built for Contractors Too
FixBase isn't just for building owners. Contractors use the platform as both an operations tool and a business development engine.
120 E 86th St — FISP Cycle 9 due in 14 days. Status: SWARMP — repairs scheduled per 1 RCNY §103-04. No open DOB violations. 2 documents pending upload.
AI Intelligence
Ask Questions — Get Answers
FixBase includes an AI assistant that understands your projects, buildings, and documents. Ask questions in plain language and get clear, sourced answers.
For General Contractors — How It Works
No More Surprises at Requisition Time
Five steps. Your super updates the field. AI does the chasing, the reporting, and the math against your pencil req — so you never end the month wondering why the numbers don't line up.
Add Subcontractors
Bring every sub onto the project. One source of truth for who is doing what.
Insert Drawings & Scope
Upload bid drawings and scopes. Each sub is mapped to their exact scope of work.
Super Updates Daily
On-site super marks status from the field. Photos, % complete, and open items in seconds.
Auto Reports to Subs
Daily, weekly, or custom — completion reports and open item lists go straight to each subcontractor.
Match to Requisition
Pencil req is auto-checked against actual completion. AI flags over-billing before it becomes a problem.
Pencil req is always tied to physical completion. End-of-month reconciliation is already done.
Every sub gets their own report and open items list — automatically — with timestamps and photos.
No more emails, no more spreadsheets. The platform tracks status and sends updates for you.
"Designed based on real-world project and compliance experience."
New from FIXBASE
Most people use AI like a fancier Google.
That's maybe a tenth of what it can do. We help your team get the other ninety percent, at your own pace, no matter your industry.
Most teams know AI matters and they're curious, but they're not ready to overhaul how they work or adopt a whole new platform, and they aren't sure where to start. That's a fair place to be. So alongside our software, we offer AI training and consulting. A real helping hand to get your team using the tools that are already out there, Claude, ChatGPT, Copilot and others, in ways that fit the work you actually do.
Team Workshop
A single live session, in person or virtual, that gets your whole team up to speed. The AI landscape, the tools that matter for your work, hands-on practice, the security and accuracy questions, and open Q&A.
Ongoing Advisory
We stay on as your AI partner. Office hours, ongoing questions answered, and help putting new tools to work as everything keeps changing. For teams that want a steady hand, not a one-time crash course.
Taught by the founder who built FIXBASE using these exact tools with no engineering background. Practical, not theoretical.
See How FixBase Fits Your Workflow
We'll walk you through how FixBase applies to your buildings, projects, and team.
See how FixBase would work for your firm
Get a tailored walkthrough of FixBase applied to your workflow.
No commitment. We'll reach out within 1 business day.
FIXBASE AI assistants provide general guidance only. All outputs should be independently verified before use. FIXBASE LLC is not liable for decisions made based on AI-generated content. Use of this platform constitutes acceptance of our Terms of Service and Limitation of Liability. © 2026 FIXBASE LLC.